How to manage an organisation’s response to COVID-19

Anton Korinek offers advice to organisations and Business Schools on responding to the emerging international situation resulting from Coronavirus or COVID-19

Organisations around the world are working through how to respond to the novel coronavirus, posing one of the greatest challenges to leaders in a long time. Do they restrict travel? Doing so would have substantial financial implication, make months of preparation worthless and lower the morale of many stakeholders who enjoy travel. However, travel is what brought the coronavirus to the country in the first place — and what continues to spread it to new communities within the country.

What about instituting remote work procedures? In-person meetings and events may be a critical part of an organisation’s activities and an important part of the value it offers. Perhaps there are no known cases of the virus in a given community. However, once it does gain a foothold, social distancing is the only way to slow the spread. Carriers of the virus may unwittingly spread it for days before symptoms manifest themselves. 

Above all, one of the greatest challenges is to balance an organisation’s economic concerns with the question of what is ethically the best course of action.

How we got there

The novel coronavirus was first identified in Wuhan, China, in December 2019. It jumped from bats via an intermediate host (most likely pangolins) that was traded in live animal markets to humans. The virus has officially been named SARS-CoV-2, and the disease that it causes has been named “coronavirus disease 2019” (abbreviated COVID-19). It spreads among humans via respiratory droplets from coughing as well as by touching infected surfaces. In an uncontrolled outbreak, the disease burden grows exponentially, with cases doubling approximately every six days. The incubation period, i.e. the time between when one is exposed to the virus and when one develops symptoms of disease, is from two to 14 days, with an average of five days.

Those infected usually present with a fever, a dry cough and general fatigue, frequently involving a mild form of pneumonia. About 15–20% of cases develop more severe pneumonia that requires hospitalisation, intensive care, and in many cases, mechanical ventilation. The latest World Health Organisation estimate of the fatality rate is 3.4%.

Why should organisations take action?

Some may argue that it’s up to individuals how much risk they’re willing to take. But becoming infected affects not only yourself but also endangers others, as infected individuals can spread the disease and expose their community to the substantial risks involved, up to and including premature death. There is thus a crucial ethical component to the public health precautions that individuals and organisations take. Economists call this public health aspect of infectious diseases an externality – in other words an effect on others that an individual or organisation that only cares about their own well-being is tempted to ignore. (A typical example of another type of externality is pollution – when an individual pollutes, society as a whole suffers.)

When an individual spreads the disease it does not impose any cost on them, but costs the newly infected dearly. In fact, the externalities of infectious diseases come in two forms: healthy people not taking sufficient precaution to avoid becoming infected (because they do not internalise the risks this will create for others) and exposed people not taking sufficient precaution to avoid spreading the disease.  

Others may challenge the idea of whether to try to contain the virus at all. The disease seems unstoppable — it has spread around the world in a matter of weeks. Why go to such extreme lengths and incur enormous economic costs to try to prevent the unpreventable? Aren’t we all just caught up in a bad case of mass hysteria that is even more infectious — and pernicious — than the coronavirus itself?  However, that argument neglects all the lives at risk and the extent to which an uncontrolled outbreak risks overwhelming medical resources and exacerbating the ultimate death toll. 

Disproportionate impact

What adds to the challenge on how to respond is the highly disproportionate impact of the disease on different people. The elderly and those with pre-existing conditions are at much greater risk of death from COVID-19 than others. For example, taking into account all the risk factors, a male in his 70s with a heart condition who contracts the virus has a risk of death that is significantly higher – perhaps in excess of 25%. (Useful information on mortality rate by demographics can be found on world statistics site Worldometer.) 

Lessons from China and Italy

The experience of regions that have dealt with large outbreaks of COVID-19 in recent weeks, chiefly Wuhan and northern Italy, suggest two lessons. 

  • First, there is no place for fatalism in epidemiology. The fraction of the population that is ultimately infected by an epidemic is actually quite responsive to mitigation efforts. Wuhan has been able to get the virus under control by imposing tight quarantine measures on its citizens. Italy followed suit recently, with the outcome yet to be determined. 
  • Second, due to the exponential nature of the spread, an uncontrolled outbreak risks overwhelming a country’s health care infrastructure. About 15–20% of identified cases require hospital care. Even in the US, an uncontrolled outbreak would quickly exhaust the capacity of existing ICUs. If this were to happen, the fatality rate of the virus would be bound to rise significantly because sick patients could no longer be adequately treated. This suggests that it is critical to try to slow down the spread to keep the number of patients at any given time more manageable. 

What we should be asking and answering

Organisations need to determine how to answer the following questions:

  • What restrictions do you impose on your organisation’s inward and outward travel and why?
  • At what point will you restrict in-person meetings and events at your organisation? 
  • Should you prepare your stakeholders for these potential changes now?
  • What can you do to make the members of your organisation aware of the externalities that they impose on others, both if they are still healthy and in case they have become exposed to the disease?

The epidemiological realities of the disease have stark implications for organisations. Decisions made now will determine the way that stakeholders will work, travel and interact with each other in coming weeks and months, and it will determine the economic losses companies will experience. And as much as the virus will affect organisations, those organisations’ reaction to it will have a crucial effect on how fast and how widely COVID-19 will spread in their communities, and how many lives will be lost to the disease. This adds a crucial ethical component to the trade-off. Balancing the economic fall-out with this ethical dimension is the most significant leadership challenge of our time.

Anton Korinek is Associate Professor of Business Administration, Darden Business School

Defining innovation – part 2: a fresh perspective on what innovation means

The fact is, innovation is (relatively) easy to define, but it is notoriously difficult to achieve, as Dave Richards finds out

The concept of ‘value’ embraces commercialisation, commercial success, wealth, utility, adoption and wellbeing, but in a way that doesn’t unduly limit our definition or thinking about what constitutes innovation.

‘Value’ is a more comprehensive psychological construct than utility. Humans can value, appreciate and love things that aren’t useful.

Another key reason to place the concept of value at the heart of innovation is to consider your why, what and wow. Why does your organisation exist? What does it deliver in the world? What’s your ‘wow factor’ that makes your brand or offering stand head and shoulders above others? Would anyone care if your organisation tipped over its collective shoelaces and died?

The essence of any organisation is its business model. At the core of any business model is a product – whatever good or service the enterprise produces that is intended to be of value to someone, usually thought of as the ‘customer’. The rest of the business model is simply whatever the enterprise does to produce the product, and whatever it does to get the product into the hot little hands of the intended customers. In its simplest form, a business model is simply about manifesting value in customer experience.

Of course, in reality, most organisations deliver a complex product portfolio, but we can nonetheless think of whatever is produced as the ‘product’. Further, there might be incredibly complex international supply chains, distribution channels, sales and marketing, and much more involved, but at its essence, a business model consists of these three simple elements. We can also use the term ‘value delivery model’, especially when considering public or social enterprises that might not like to think of themselves as businesses.

The concept of ‘customer’ is also somewhat complex. Whether this customer is a paying consumer or the recipient of charity or public services, they are nonetheless a ‘customer’. And sure, there is some psychological complexity here, in that some customers might be users, while others might be choosers (or buyers), influencers, all three, or any combination. Further, there is typically an incredible level of diversity of customer experience resulting from even the simplest of products, let alone complex product portfolios delivered in a wide variety of ways. Life is complex.

Given the above – that any enterprise should exist to create and deliver value to customers – the best definitions of innovation are ‘fresh thinking that creates value’ or ‘people creating value through the implementation of ideas’ or ‘something new that delivers value to the world’ – recognizing that the concept of ‘value’ must therefore also be clearly and unequivocally defined to fully understand what we mean by ‘innovation’. So, what is value?

Value is a psychological experience, or perception. Value is not absolute, and it’s not equivalent to money. Money, after all, is a human construct designed to enable commerce, trade and wealth. But if you think about it, even when money was made with precious metals, there was nothing inherently valuable about it, other than the value people placed in it based on their expectations for how they might use it. Value is more about love than money. Sure, people pay for love (some more than others), and will pay much more for something they truly love than something that is merely useful. Even the concept of money is psychological, and the value humans place on various forms of currency is also based on their perceptions, expectations, hopes and fears – all psychological phenomena.

Based on all of the above, I offer this definition:

Innovation is the realisation of net new value as experienced by people, resulting from the implementation of ideas (by the same or other people) for value creation.

The degree of innovation success at any given point in time is measurable return on investment (ROI) – the value created relative to the value (time, money, effort or other resources) invested to create it. ROI is usually expressed as a ratio, or percentage:

Innovation ROI = (Value Created – Value Invested) / Value Invested

Whether or not, or to what extent innovation is considered ‘successful’ is therefore a relative judgment. The level of ROI considered ‘acceptable’ by any given organisation, board, or investor will depend on other investment options, and perhaps other strategic considerations.

Being able to agree upon measures of value is critically important both for conversations about innovation, the development and implementation of innovation strategies, and of course the assessment of innovation results.

Money (commercial success, costs, budgets, profits) is of course a common and relatively easy way to measure perceived value – as it’s constantly tied and correlated to value experience in real time, in various local and global markets. But as alluded to above, if we focus only on money as our measure of psychological value, we might miss very important nuances. Leading organisations have learned that measures of customer experience, loyalty (e.g., net promoter scores) and love (of brands, products, etc.) can be vital for predicting and measuring success or failure. Four key concepts to bear in mind: (1) garbage in, garbage out; (2) not all that can be measured is important; (3) not all that’s important can be measured; and (4) the devil is in the detail.

Let’s end this series by defining another term – ‘unnovation’ – to refer to cases where the ROI is negative, negligible or simply disappointingly low. The fact is, innovation is (relatively) easy to define, but it is notoriously difficult to achieve, as witnessed by the fact that innovation success rates are very low (less than 10%) across all types of enterprises and industries globally (Dobin Group, 2012; Richards, 2014; VIIMA, 2018).

Dave Richards is Co-Founder of the MIT Innovation Lab, and a highly acclaimed author, speaker and consultant on strategic innovation leadership. He is the author of The Seven Sins of Innovation: A Strategic Model for Entrepreneurship  and holds a PhD in mathematical psychology and neuroscience from the University of Toronto.

Defining innovation – part 1: why the definitions of innovation that you know might be flawed

We need to think
beyond commercialisation and wealth creation to embrace concepts such as
utility and wellbeing. But do we require so much complexity to define
innovation? Dave Richards Investigates

Many organisations
are talking about innovation, without any real clarity or common definition,
leading some people to conclude that innovation is just a buzzword that we
should stop trying to have serious conversations about.

But that naïve
conclusion misses a vital truth. Deeply understanding what innovation is all
about enables global industry leaders to establish and maintain superior
performance, competitive advantage, and winning strategies for long-term value
creation.

Members of the MIT
Innovation Lab (which I cofounded in 1993 and codirected until 1996) clearly
demonstrate this understanding in everything they do.

3M is a great example
– a company with a mission of innovation, an unparalleled infrastructure of
technology platforms upon which to build new solutions, and a consistent track
record of delivering superior customer value, which of course translates into
value for other stakeholders. Some people might choose to ignore conversations
about innovation – and do so at their peril. Phrases such as ‘innovate or die’
come to mind.

Do you know the ‘official’
definition of innovation, mainly used (not very well) by governments to measure
and monitor national and regional levels of innovation?

The Organisation for
Economic Cooperation and Development wined and dined hundreds of academics and
civil servants in one of the world’s most expensive cities, Oslo, for weeks to
come up with it. The resulting ‘Oslo Manual’ definition of innovation is ‘a
firm connecting something new to a marketplace’. This definition is fatally
flawed for three reasons:

1 Only ‘firms’ can innovate, such that innovation within public or ‘third’ (charitable) sectors is (by definition) impossible – which hopefully we all agree would be a bad thing.

2 Anything ‘new’ to a marketplace is viewed as innovative. But should we really accept that anything ‘new’ is ‘innovation’? What about a new strain of flu, accidentally unleashed by a company trying to create a vaccine? What about the Edsel – a very new car design introduced by Ford in 1958 – a spectacular market flop? And what about RentMyChest.com, or InmatesForYou.com? Come on now!

3 Again, because only ‘firms’ can be the authors of innovation, users are precluded from driving or contributing to innovation, even though a considerable body of research (see von Hippel, at MIT) shows that users are often the first to come up with ideas for innovation, and that they frequently modify the products provided by firms to make them more useful and fit for purpose (e.g., surgeons modifying surgical instruments).

Luckily for us, there
are many far cleverer definitions of innovation offered by various experts,
none of which resulted from expensive boondoggles at taxpayer expense:

  • ‘Innovation is the specific instrument of entrepreneurship. It is the act that endows resources with a new capacity to create wealth’ (Drucker, 1985).
  • ‘Innovation = Invention + Exploitation’ (Roberts, 1987).
  • ‘The starting point for innovation is the generation of creative ideas. Innovation is the process of taking those ideas to market or to usefulness’ (Ijuri and Kuhn, 1988).
  • ‘New ideas – plus action and implementation – which result in an improvement, a gain or a profit’ (3M’s definition, according to Kelley and Littman, 2006).
  • ‘People creating value through the implementation of ideas’ (attributed to the Innovation Network, by Kelley and Littman, 2006).
  • ‘New products, business processes, and organic changes that create wealth or social welfare’ (attributed to the OECD, by Vaitheeswaran, 2007).
  • ‘Fresh thinking that creates value’ (Lyons, of Goldman Sachs, attributed by Vaitheeswaran, 2007).
  • ‘Innovation is new stuff that is made useful’ (McKeown, 2008).
  • ‘Innovation is the conversion of knowledge and ideas into a benefit, which may be for commercial use or for the public good; the benefit may be new or improved products, processes or services’ (attributed to Smallwood by Waschke, 2011).
  • ‘Note the difference between invention and innovation: invention is the creation of a new idea or concept – innovation is taking that idea, reducing it to practice, and making it a commercial success’ (THECIS, 2014).
  • ‘Executing an idea which addresses a specific challenge and achieves value for both the company and customer’ (Skillicorn, 2016).
  • ‘Something new or different that delivers value to the world, with the key criteria that I’m not innovating if I’m not bettering people’s lives’ (Barba, 2019).

Is innovation the successful commercialisation of ideas?

That’s a measure of innovation success for commercial enterprises. But again, what about non-commercial enterprises, and what about users adapting products to better meet their needs, perhaps without commercial motivations?

Clearly, we need to
think beyond commercialisation and wealth creation to embrace concepts such as
utility and wellbeing. But do we require so much complexity to define
innovation?

Isn’t there a single
concept that embraces commercialisation, commercial success, wealth, utility, adoption
and wellbeing?

Look out for part two
of this series, next week, to find out.

Dave Richards is Co-Founder
of the MIT Innovation Lab, and a highly acclaimed author, speaker and
consultant on strategic innovation leadership. He is the author of The Seven
Sins of Innovation: A Strategic Model for Entrepreneurship
 and holds a PhD in mathematical psychology and
neuroscience from the University of Toronto.

Avoiding common virtual workplace pitfalls

Discover the difference between ‘cockroach meetings’ and ‘tsunami meetings’ as part of this guide to staying connected and achieving efficiency in a virtual workplace, from company culture expert, Chris Dyer

Businesses that are considering going the remote route face some challenging questions: how do you know people will do good work and not just fool around? How will they be able to work together when they’re apart? Even if they do collaborate, can companies foster a team dynamic that remains consistent with their brand?

The answers to all of these questions lie within the culture that supports your employees. You can’t change human nature. And that’s a good thing, because some of its most intrinsic elements act to motivate people to do their jobs well. If leaders concentrate on a culture that encourages motivation and engagement, their workers will make the right choices and achieve the brand’s goals.

To focus, or not to focus

Let’s debunk the first fallacy about working from home, or another offsite venue – that if a person is not in a corporate chair, being watched, the mental wheels will not turn. This simplistic view is insulting to most adults who agree to perform certain tasks in exchange for a salary. A better question is, why wouldn’t they work? At any company, if objectives are not completed, the slacker will be cut loose.

A better issue is how well they focus on the task at hand. And this issue is certainly not the sole province of remote staff. Depending on your bricks-and-mortar office layout, an ability to focus depends on the same lack of distraction as it would at home.

Open office plans are common in times when rents rise, and consolidation saves money. Trading separate closed-door offices for rows of cubicles may reduce office space but increase competition for peace and quiet. I know denizens of these offices who take work home evenings and weekends so they can commit to a deeper focus. It’s easy to extrapolate this reality to full or part-time telework. 

At my fully remote workplace, we simply write in the rules as employment requirements. For example, people must have a dedicated office space – no laptops in cafés or papers piled up on the washing machine at home. They must have the appropriate network equipment, such as current computer hardware and software, high-speed internet service, and any communication apps that the group uses. They must be available for mandatory meetings, either in person or by teleconference.

Some things don’t need to be detailed. Any conscientious adult knows they can’t multitask with chores, family care, or other obligations and get their work done. We let employees separate their work time from personal time, a measure of self-control that puts the worker in the driver’s seat. As long as they complete what needs to be done, to quality standards and on time, we don’t cross the line into managing their schedules. The less we interfere, the better they can focus!

Tear down the walls of isolation

But won’t virtual workers get lonely and spend all day on the phone with their friends? Again, that’s not the way to get a raise, much less a steady salary. But it’s up to remote companies to help their people connect. If individuals need help, or have news to relay, they can’t just knock on a colleague’s office door or herd people into an emergency meeting.

When my office went remote, we had to create new meeting protocols. Sometimes you need that quick one-on-one; sometimes you need team input; and other times you might want company-wide consensus. How, we wondered, could we set up those exchanges as quickly and effectively as possible? How could we ensure that people at remote stations were prepared and paying attention?

We set rules geared toward maximum participation of the relevant parties, active engagement, and achievement of concrete objectives. We did this by considering what gets in the way of that sort of efficiency and effectiveness. People tend to dislike meetings that start or run late, meander off topic, and lead to still more meetings, rather than getting things done.

Now, the company always starts meetings on time, shoots for an early endpoint, and narrows the agenda to one or two main topics. Including the right people, who are prepared with the right information, increases the odds of checking things off our to-do list. To get those relevant players on board, we created a sliding scale of meeting types, based on the degree of urgency:

  • Cockroach meetings’ involve low-priority issues on which anyone can provide input, if they feel they have something to add. When we call a cockroach meeting, people can opt in or out and don’t have to put aside more important work to attend.
  • Tiger team meetings’ convene active members of project teams to share information, solve problems, or move toward their objectives. Tiger team meeting announcements only go out to those involved, on a need-to-know basis.
  • Ostrich meetings’ let managers and other decision makers get information downloads from key players who can best inform them. If I call an ostrich meeting, people with the facts know the CEO wants background on an important issue, fast.
  • Tsunami meetings’ are less frequent but address big concerns that can make or break the company’s viability. Tsunami meetings typically consider ‘what-if’ scenarios to arrive at backup plans for sudden or significant events, such as the illness or death of an executive or quicker-than-expected sales growth.

These guidelines make networking second nature, and meetings are more effective now than when we wasted time in our old in-office gatherings. Besides easily providing opportunities for formal collaboration and acknowledgement, we also have a digital platform for more casual group communication. Shout-outs to co-workers for their help, quick questions for the team, and even in-house surveys via instant messaging keep us connected.

Create true cohesion through transparency

The above solutions give us many individual workers who are capable and prepared to do their jobs, and ways for them to collaborate. But what makes them a team? And what makes the team a reflection of our brand? A culture that brings everyone on board, on a level playing field, does that. Just as with traditional hiring, onboarding is the time to indoctrinate new employees to the company’s mission and vision. If you’ve hired well, these people are accepting of the company’s values and way of doing business. Periodic reminders about core values to all staff align everyone with the organisation’s brand.

People are also part of that brand. Their talents and knowledge base contribute to it. So, a means of sharing accurate information among them keeps the brand consistent. In a traditional office, memos and word of mouth might work. But in a virtual model, there needs to be tighter quality control in communication. The best way to achieve a high level of transparency is for everyone to know what everyone else knows, who those people are, and how their work fits into the greater business scheme.

As our remote staff ebbs and flows, we periodically outline to the group the roles and job goals of every member, from clerks to the CEO. We explain why they do what they do, so when someone needs a resource, they know just where to look. There might be a pop quiz on the subject in company surveys or meetings. When individuals understand how their colleagues fit into the corporate family, they know they’re not alone, despite the distance between home offices.

In addition to updating this role-and-goal information continually, we also try to level the playing field by allowing anyone to consult with anyone in the company they believe to be helpful. This virtual ‘open-door’ policy invites collaboration and new ideas. People can compare data or clear up misunderstandings. Transparently sharing information brings the whole team together, with the resources they need to do their best work.

Today, our fully remote staff represents us well in the marketplace, as our performance level indicates. Enjoying the freedom to work as they choose keeps them engaged, and our shared accomplishments erase feelings of isolation. We’ve found that distance is no match for knowledge – and people who are motivated to think independently and act in everyone’s best interests don’t need to commute to get to the same place.

Leadership speaker Chris Dyer is a performance and company culture expert and author of The Power of Company Culture (Kogan Page, 2018).

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