Six ways to ensure remote working works for your whole household

You are not in this alone, you are in it together. Avoid the pitfalls of a ‘pressure cooker’ environment when sharing remote working spaces with family members by following these six strategies

For many employees, it is likely that remote working will be the reality for some time to come.  Some companies have already announced plans to rotate working from home with periods spent in the office, while other organisations, such as Facebook, have announced that people can work remotely on a permanent basis if they wish to.

The prospect of being asked to work at home for the foreseeable future will be daunting for many employees. Even those who are seasoned homeworkers, used to operating distantly from their teams, may have been unsettled by all the uncertainty surrounding the pandemic and when working lives can return to ‘normal’.  

Although the prospect of working remotely may sound idyllic, if you’re trying to do it alongside other members of your family or household it can be a real challenge – producing a ‘pressure cooker’ environment, with enormous potential to boil over into rows and friction. In some homes, several people are working remotely, competing both for space and bandwidth, and shouting over each other on the phone. There may be constant interruptions from children, with toddlers, other adults and, occasionally, the dog invading Zoom calls. Home-schooling is also an unfamiliar scenario for both parents and children and can test the patience of even the most prepared.

Whether remote working is enforced, or out of choice, here are six strategies you can deploy to make your shared homeworking space a harmonious one.

1. Plan your space carefully

A lot of people went home thinking the work-from-home period would be for a few weeks, so made do with what they had. If you are now in it for the long haul, make sure you plan your co-working space carefully to avoid conflict. In your company office, you wouldn’t be expected to function without a comfy chair, a good internet connection and enough space to manoeuvre – this should also be the case at home too. If you feel as though you are working on top of one another as a family, think about whether there is a space you can dedicate as a ‘break out’ area for when you need to take a call?

2. Build a routine

Negotiate a routine that everyone in your household can be part of, with schedules that ensure your routine doesn’t interrupt the work of others and visa versa. Build in fun time as well as work, making sure that these are reserved exclusively for family rather than constantly checking your emails. Lots of small wins will keep everyone motivated and give you something to look forward each day.

3. Talk about your frustrations

Don’t let things fester – talk through any frustrations as a household. Try sitting or standing in a circle, allowing everyone to speak in turn without being interrupted. Respect what each of you says and appreciate that this is hard for everyone. Show empathy. This will help all of you to realise that you are not in this alone, you are in it together.

4. Be open with your boss

Make sure you are open and honest with your boss if you are struggling to balance work with family life. Often, we put pressure on ourselves by feeling the need to always be ‘on call’ and imagining that others are being more productive. In fact, most people are in the same boat and are probably experiencing the same frustrations.

5. Reframe homeworking as an opportunity

Try to view working from home positively, as an opportunity to free up the time you would have spent commuting as time you can now spend with your family or friends (albeit virtually in many cases) or dedicate to learning new skills. You may even form new helpful habits which you can take forward in your day-to-day role, such as better delegation, time management or work-life balance.

6. Don’t lose your temper

If things get very difficult, try not to lose your temper. This is a loss of control and the short-term relief will be offset by a sustained period of guilt and upset for everyone. Take control of your emotions and try to reduce the release of cortisol and adrenaline that cause the red mist to descend. If you can, do something active – go for a walk, run up the stairs, do some on-the-spot exercise (star jumps, or squats, for example) – to help you to focus on something different and to ‘get it out of your system’.

The current crisis gives us a good opportunity to re-evaluate our current work environment and how to make it better, particularly if we will be required to work remotely in the long-term alongside family or friends. A well-planned working space, a routine which makes time for both work and fun, as well as an open and honest environment will be key to avoiding conflict, staying on top of mental health and remaining productive.

David Liddle is the CEO of conflict management consultancy, The TCM Group, and author of Managing Conflict: A Practical Guide to Resolution in the Workplace (CIPD/Kogan Page, 2017).

Solving complex problems with design thinking

Design thinking requires essential ‘front-end’ questioning skills to understand the end user’s experience fully writes David Steinberg

Allow me to introduce you to three hypothetical individuals, with differing priorities, who will set the context for the following article:

Zaha is a full-time MBA student at a prestigious Business School, taking a design-thinking course and learning how to apply the process to her capstone project. Her School will apply design thinking to help her take the next step in her career.

Anna is a partner at a prestigious consulting firm and responsible for recruitment planning. She recently completed a design-thinking course for executives offered by Zaha’s Business School. She’ll apply design thinking to help Business Schools around the world visualise the ideal student profile in three, five and even 10 years. 

Etienne is Director of Post-Graduate Careers at Zaha’s Business School. He recently met and spoke at length with the professors who teach Zaha’s and Anna’s design-thinking courses. Etienne will apply design thinking to help his Business School align its curriculum to the strategic goals of the world’s most successful companies, including Anna’s firm. He’ll also help Zaha take that next big step in her career.

What Zaha, Anna and Etienne don’t realise is that their questioning skills are critical to the success of their design thinking. 

Why? Because design thinking begins with empathy. With empathy, we can immerse ourselves in the world of the end user, and by doing so, we can properly frame the problem experienced by the end user, and go on to solve the problem together in extraordinary ways. 

Design thinking fosters the co-creation of value, ideal for those who work in the highly competitive, ever-changing and relationship-dependent professions of graduate business career services and employer recruitment.

What is design thinking? 

Tim Brown, CEO and President of IDEO, describes design thinking as ‘the integration of feeling, intuition and inspiration with rational and analytical thought.’ 

To Roger Martin, former Dean of the Rotman School of Management in Toronto, design thinking is a ‘balance between analytical mastery and intuitive originality’. 

Meanwhile, David Kelley, founder of IDEO and the Hasso Plattner Institute of Design at Stanford University, calls it a ‘framework that people can hang their creative confidence on,’ providing those who don’t consider themselves to be creative with a way to solve some of the world’s most complex problems. 

University of Potsdam and Stanford University are two of the leading centres for the study and application of design thinking. Companies flock to the campuses to apply it to their challenges and change management. Ian Wylie at the Financial Times writes that industry adoption of design thinking ‘has encouraged Business Schools to add design-thinking methods to their executive MBAs and help students find innovative solutions in sectors from healthcare and pharmaceuticals to banking and insurance’. 

It turns out that there isn’t one design-thinking process: several have emerged in the past decade, each with its own terminology and devotees. 

For example, IDEO’s process focuses on inspiration, ideation and implementation. Roger Martin’s version requires ‘moving through a knowledge funnel’ from mystery to heuristic to algorithm. The Design Council, Google and IBM have their own versions. However, the Stanford five-step process is considered the gold standard: empathise, define, ideate, prototype and test.  

Let’s bring in Anna and Etienne to help explain each phase of the Stanford process using a simple scenario.

Empathise: during a recent meeting, Etienne initiated a series of questions and learned some sobering news about new hires from his School. They’re not building trust with clients of Anna’s firm. Etienne then conducted extensive interviews with other clients and heard a similar story. 

Define: Etienne returned to his School and met with faculty and staff to define the problem. They determined that the underlying issue was that students, while certainly high-calibre, lacked training in advanced interpersonal skills.

Ideate: Etienne’s team held a brainstorming session and came up with several solutions, including coaching and feedback, workplace simulations and field immersion.

Prototype: a sub-committee of Etienne’s team developed a prototype programme to solve the problem.

Test: Etienne’s School tested and tuned the programme with a selected group of graduate business students before formally launching it the following year.

The enduring value of the Stanford process is that when it is applied properly, it can produce innovative solutions that emerge not from the ‘ideate’ phase per se, but from the ‘empathise’ phase – the information-gathering phase. Proper application means not moving too quickly downstream into the latter phases – what most of us would consider to be the exciting bits involving late nights and whiteboards and lots of pacing around the room – without first understanding the underlying issues associated with the end user’s experience. 

Here’s a common and costly mistake that many companies and organisations make: they conduct a few cursory interviews with end users; they think they understand the problem; they think they have a solution; they roll out the solution and go home feeling good. They return the next day… and the problem is still there. 

IDEO’s Tim Brown describes empathy as the most important skill for the design thinker. He adds that empathic designers ‘notice things that others do not and use their insights to inspire innovation’. 

Design thinkers are taught how to empathise by combining observation and engagement in ways resembling techniques used by ethnographers in the field. Observation includes looking for work arounds and for disconnects between what is said and what is done. Engagement means asking mostly ‘why’ questions to ‘uncover deeper meaning’. 

If empathy is the most important skill for the design thinker, then asking questions comes a close second. However, there are as many generic approaches to understanding the end user’s experience as there are processes for design thinking. One size doesn’t always fit all. What follows is an approach to questioning tailor-made for the ‘empathise’ phase of the Stanford process and for people in career services and employer recruitment. Indeed, business students can also use it to complete their external projects. This approach will put you on the right path towards successfully defining and solving the end user’s problem. 

Change points

Your first step as a designer is to determine the topics to explore with the end user. John Sawatsky, Michener-Award-winning investigative journalist and interview expert, argues that the secret to crafting compelling questions is to build them around ‘change points’, which are key changes in someone’s personal or professional life. In the context of design thinking, the designer seeks to discover change points in the end user’s experience and to understand the associated underlying issues. Focus on the timeframe before a change point and build your question sequence around it. 

There are parallels between this process and an intriguing principle in Eastern philosophy called ‘ma’. According to theatre director Colleen Lanki: ‘Ma is a Japanese aesthetic principle meaning “emptiness” or “absence”. It is the space between objects, the silence between sounds, or the stillness between movements… The emptiness is, in fact, a palpable entity.’

Listen for ma in Japanese conversation in the form of question fragments, or in the silence between drum beats or flute notes or lyrics in Kabuki theatre. Look for ma in Japanese visual arts such as paintings that have empty space in them. Author and TV presenter James Fox notes that ma can give structure to the whole, the way open spaces in traditional Japanese homes are given meaning by those who live in them. It’s the spaces between the change points in people’s lives that offer rich insights for the design thinker.

Ask ‘what-how-why?’

Your next step is to develop a list of questions. In the early 1980s, Sawatsky began teaching journalism at various Canadian universities. He noticed that students who asked ‘what-how-why’ questions (topic-process-motivation) for class projects elicited more vivid responses from sources compared with students who used other words and sequences. This sequence corresponds with the neural basis of human listening. 

Social Neuroscientist, Robert Spunt, at Caltech writes: ‘Listening requires not simply a comprehension of what others are saying and how they are saying it, but also why they are saying it: what caused them to say that and to say it in that way?’ 

Think of the what-how-why sequence as a navigational system in an aircraft cockpit. Use the sequence to prepare for your end-user engagement by developing questions that function as waypoints between the first and last topic you’d like to explore. 

In between the what-how-why waypoints, probe and clarify responses using questions that you deem appropriate; open-ended questions work best, particularly when you want to explore matters of degree such as confidence, dedication, and success. When you’d like the person to confirm or deny a topic, ask a yes/no question, but it’s best to do so after you’ve explored a matter of degree. Moreover, use what-how-why when the person offers you a revelation. If you only have one opportunity to ask the person questions, you must quickly improvise a new sequence. You might eventually return to your original flight plan, or you might decide to stay on the new course. You’re the pilot.

Remember: we prepare to improvise.

PHASE 1: DEFINE THE CHALLENGE

The Stanford ‘empathise’ phase begins with defining the challenge. This can be interpreted as discovering one or more change points associated with the end user’s experience. Three question models follow to jumpstart your information-gathering process: 

Etienne’s questions for Zaha

• What was a positive moment during your time at the Business School that you vividly remember and often reflect on?

• How did this moment make you feel?

• Why do you think this moment made you feel this way?

This question sequence helps Etienne ‘dig into the emotion’, as the Stanford design school phrases it, to help Zaha take the next step in her career. Etienne learns that Zaha often thinks about her idea for a startup project in her elective: to build high-definition cameras and install them inside incubators in neonatal units to help parents see their newborns when they’re away from the hospital. Her work group’s enthusiastic response to her idea gave her a level of confidence she’d never had before.

Etienne’s questions for Anna 

• What is your firm’s top strategic goal in the next five years?

• How will this strategic goal change your firm?

• Why is this strategic goal important to your firm?

This sequence is designed to create alignment between Etienne’s Business School and Anna’s firm, while at the same time assuring that he understands the underlying issues associated with her firm’s strategic goals. Etienne learns that Anna’s firm has access to vast quantities of data with no means of harnessing it for clients. He also learns that the firm’s managing director is growing uneasy about the fierce competition from rival consulting firms, and has asked for ways to design innovative solutions for clients and to roll them out more quickly. Indeed, Etienne learns that the firm would like to launch a new data/predictive analytics division.

Anna’s questions for Etienne 

• What, in your view, is the next step for our employer/ Business School partnership?

• How can we collaborate on this next step?

• Why do you feel this step is right at this time?

This sequence is also designed to align Etienne’s Business School with Anna’s firm but from Etienne’s perspective. Anna learns that Etienne’s Business School proposes to co-create the new analytics division to help the firm’s clients address their own customers’ challenges and make informed predictions about the future. Students would enrol in a new business immersion course and spend six weeks at Anna’s firm. 

After the induction period, students would then work on challenging projects based on their specialisation. This partnership would provide students with the immersive learning experience they expect, and provide Anna’s firm with a continuous supply of ideas and skills provided by students at one of the world’s premier Business Schools. 

PHASE 2: GATHER INSPIRATION

Once you have defined the challenge by discovering a change point, the next step in the Stanford ‘empathise’ phase is to gather inspiration, which can be interpreted as exploring the change point. Help the end user go deeper into their experience. 

As market research interviewers will attest, the end user’s first response may not fully capture their feelings. 

For example, the end user might initially describe their long-haul flight to Shanghai as being ‘fine’, but after a few probing questions, ‘fine’ turns out to mean ‘the in-flight meal was average and the entertainment was limited’. 

Here are three ways to explore a change point:

Ask an immersive question

Craft a question in a comparative structure and turn up the contrast. 

For example, Etienne might ask Zaha this question to learn more about how her work group’s positive reaction to her start-up idea has changed her self-perception: ‘Thinking back to your work group’s positive reaction to your startup idea, how would you compare your perception of yourself as an entrepreneur then and now?’

Embed a verbatim comment

Embed a verbatim comment made by the end user in a comparative structure and once again, turn up the contrast. For example, Anna might ask Etienne this devil of a question to learn more about his Business School’s vision of the ideal student profile in five years: ‘You recently said that “artificial intelligence will reshape labour markets in unimaginable ways”. How would a student’s profile that takes into account the rise of high-level machine intelligence compare with the profile of a current student?

Wrap the change point

Again, it’s the spaces between a change point that are as important as the moment of change. Ask one question that takes the person back into the moment before the change point. Ask a second question that explores the actual change point. Then ask a third question that explores the moment after the change point. 

For example, Zaha might ask the following three questions to her client at Lego as part of her capstone project:

• Thinking back to 2012, before you introduced your co-creation process, how did Lego developers bring their ideas to market?

• When Lego introduced co-creation with customers, what were the steps to bring these products to market?

• What’s the primary difference between products created only by Lego developers and those co-created with your customers?

Design thinking offers people in career services and employer recruitment a way to co-create rather than dictate solutions. It also offers a way for students to hone their problem-solving skills and to co-create solutions with their clients for class projects. 

However, design thinking requires essential ‘front-end’ questioning skills to fully understand the end user’s experience. Mastering these skills will assure that everyone involved is headed in the right direction. 

Dr David Steinberg is Principal at Reykjavik Sky Consulting. He conducts MBA masterclasses on advanced questioning skills at several Business Schools including Cass Business School and Nottingham Business School and is Associate Professor in Leadership, Strategy and Organisation at Heriot-Watt University.

Treating the executive team as ‘customers’ in improvement initiatives

Fully engaging the executive sponsors is vital in sustaining the success of any improvement programme, writes David Mann

Proactive engagement by executives is essential for the sustained success of large-scale improvement initiatives. Engagement means going beyond reporting on occasional endorsements, messages,
or visits to encourage frontline workers. In this article, I’ll explain why engagement is important and describe an approach that makes it meaningful and valuable to executives as well.

I will start with an example from personal experience, following this with an important characteristic of improvement initiatives. 

Case study of a lean initiative

About 10 years ago, I was leading an internal consulting team supporting an ‘office’ lean initiative. At 18 months, we had coached people from 50 cross-functional business process improvement projects, involving individuals from sales, marketing, distribution, customer service, order entry, database, engineering, procurement, legal, tariff compliance, and finance groups. We focused only on business process that crossed at least one internal boundary. Many of the projects we worked on tackled longstanding problems – 20 years-plus in some cases – that remained unresolved despite repeated efforts. 

On average, the improvements across these 50 business processes involved a halving of end-to-end timescales and of delays, errors and reworking, and handoffs. There were direct cost savings of approximately $5m, and substantial capacity freed by reducing non-value-adding activity. By any objective criteria, our team was successful. 

I met monthly with my boss, a Corporate Officer, Vice President, and one of four of the CEO’s direct reports who sponsored our team’s work. Meeting at 18 months, she told me directly: ‘David, you have a problem!’ She explained that she and her executive peers had roughly an 18-month attention span for programmes such as the office lean initiative, and that despite our success so far, our executive sponsors were losing interest. ‘After that,’ she continued, ‘we start looking around for the next thing to drive improvement. You have to find a way to involve us!’ 

With initiatives such as lean, six sigma, quality, and safety improvement programmes, it takes two or three years before results show on corporate financial statements. I’ve worked in lean transformation for more than 25 years. Lean ‘tools’ produce improved process performance right away, whether in healthcare, administrative, service, technical professional, or manufacturing processes. Just ask the people who’ve been involved in the projects! But for those improvements to accumulate to corporate-level impact takes time. 

Performance pressure on senior executives is intense; and the aforementioned savings over 18 months, in a Fortune 500 company, amounted to a ‘blip’, not an amount that made a discernible impact on corporate financial statements. 

So, after 18 months of support with nothing showing on the financials, they begin looking for the next big thing. 

I thanked my boss for her candour, and took her news back to my team. We stepped back and followed our own advice: ‘Value is defined from the point of view of the customer,’ is the first principle in lean. We hadn’t thought of our executives as customers, though in fact they were. What we’d been delivering to them – visits to project teams and activity reports – had not met our executive sponsors’ criteria for value, or for involvement. 

Like many other improvement disciplines, lean, a term coined to describe Toyota’s business during the late 1980s, has its own language, approach, and terminology. Much of its terminology is in Japanese, reflecting the influence of Toyota’s lean production system. None of our executives spoke Japanese. 

Lean business process improvement teams used value stream maps which make visible the movement of information and material through process steps and between departments, especially useful in business processes that cross internal (and occasionally external) boundaries. No aspect of these maps is intuitively obvious; business processes do not appear on organisation charts, and none of our executives was a fluent interpreter of value stream maps and their related measures (for example, process time as a percentage of total cycle time).

We wanted to teach our executives about lean as we had learned it, through exposure to lean applications by project teams. So, we arranged executive visits to meet lean teams in their work areas. The team would make a presentation, sometimes prepared, sometimes off the cuff, but always using terms and tools unfamiliar to the visiting executive. On our part, we did nothing to prepare the executives for the visits other than naming the project, walking them to the area, and introducing the team. 

Our executives were socially skilled and used to making conversation. After listening to these nearly opaque presentations, the executives thanked the teams for their efforts, and then turned to more familiar topics, such as the state of the business, sales wins, or enquiries about people’s families.

When our team reviewed the records of these executive visits during the year we had been running them, we found exactly half had been cancelled and never rescheduled. Clearly, our executives were not finding value in visiting lean projects. If you added that to no significant financial impact, no wonder we were losing their interest.

Reflecting on this, we reached several conclusions that we used to restructure and resuscitate the project visits to make them meaningful to the executives. We assessed what we knew about our executives, recognising that they were bright, fast learners, with a high need for achievement. They tended to be competitive (having probably aced every test they’d ever taken), thirsty for hands-on influence in improvement initiatives and accustomed to being prepared by their staff members for unfamiliar situations. We recognised we were putting our action-orientated executives into passive roles that were not to their liking.

We had standards for lean management behaviours, practices, and tools in well-functioning lean areas from my book, Creating a Lean Culture. We based the new executive visits (called gemba walks) on the standards, creating a predictable, executive driven, repeatable process, with a clear agenda, content focus, and structure on a one-page gemba worksheet per standard. 

The revised visits had questions for the executives to answer, from their observations, and conversations around the project area. Importantly for our competitive, high- achieving executives, the new approach included a test: how accurately did executives rate the project on the criteria included in that visit’s lean management standard? 

We were sure we had an improved gemba walk process. As a final step, we made explicit the rationale for executives’ participation; we were sure they would find this meaningful in their own terms.

Senior executives have two unique managerial responsibilities: responsibility for strategy, and responsibility for the integrity of their chain of command. Most executives endorse a lean strategy essentially on faith, based on the advice of trusted advisors and examples of similar organisations’ successes. They lack experience of implementing Lean, and are not interested in gaining it. They’ve been persuaded lean will help reach their organisation’s goals, so they sign up. 

They receive reports (abstracted and sanitised) describing lean activities. They see no impact on the financials. And, they don’t know how to assess for themselves the true status of the initiative and how it’s actually supported within their organisations. 

Here, the tools, behaviours, and practices of the lean management system come to the fore. The management system was developed to support and sustain the underlying, and more technical, lean production system. The state of the management system reflects the health of the production system. Therefore, learn to assess the health of the management system, and you’ve learned how to judge directly for yourself the adequacy with which the production system is being implemented, and the integrity of its deployment down your chain of command. 

Executives learning to assess the adequacy of the lean management system readily develop a keen and accurate eye. In practice, most executives master each management system standard by the second gemba walk on it. Part of the mechanism for this is the test. As we’re leaving the area, I (or another internal lean resource) ask the executive how he or she rated, say, visual controls in a project team’s area. He or she usually assigns a rating of four or a high three (on a self-describing five-point scale). 

Such a rating is rarely warranted early on in the lean initiative, and the visited area is usually chosen because it needs improvement. The competitive, high-achieving executive has not passed the test. This opens a 90-second window for teaching, during which the lean resource explains what he or she saw, what better practice looks like, and why it’s important. In my experience, most executives are single-trial learners, quickly grasping what good and poor practice look like. 

With this knowledge, executives can assess the state of the management system at the frontline, getting first-hand knowledge of the health of the lean strategy they’ve endorsed on faith. And they can assess, first-hand, the integrity with which their chain of command is deploying the lean strategy. 

Consider when an executive asks a frontline worker or supervisor to explain an aspect of the management system (virtually all of which is visually displayed), and the answer is ‘I don’t know,’ or ‘we were just told to do this, but I don’t see how it’s helping’. The executive learns two things: First, somewhere up the chain from the frontline, there’s a lack of integrity, a weak link not reinforcing the lean strategy. Second, the lean strategy is in trouble, at least in the area visited. 

Responding to situations like this is uniquely an executive responsibility. He or she should explain to the supervisor or frontline worker why the particular element of lean management is important, and how it’s supposed to help, and then move on. 

The problem, a serious one, is elsewhere. Find the subordinate manager who is the weak link, walk an area with him or her, and explain what you expect to see and why.

Go back in two weeks’ time in a different area within the remit of that subordinate with him or her. If the same problem shows itself again, a more pointed conversation should ensue.  

For my team, the end result was a happy one. Not a single restructured executive gemba walk was cancelled and, over the next four years the lean team remained in place. Lean in the company’s offices is deeply engrained in a revitalised corporate culture, literally ‘the way we do business here.’ Executives have the knowledge to judge for themselves the health of lean business process operations. Cumulative results of widespread focus on improvement are visible in the corporate financials.

David Mann is the author of Creating a Lean Culture: Tools to Sustain Lean Conversions. The book was awarded the Shingo Prize for Operational Excellence in 2006. Mann is a frequent consultant, trainer and speaker on lean leadership and management, and earned his PhD at the University of Michigan.

Creativity as an import-export business: network your way to innovation

Good, innovative ideas have social origins, so become a bridge between different groups to broker breakthroughs, advises Judith Perle

Networks are vital to innovation. True or false? 

I make my living by teaching people about networking – what it is, why it’s helpful and, crucially, how to do it better. So perhaps you won’t be surprised if my answer to the question above is, unequivocally ‘true’. 

I’m not alone in my view; in fact, a plethora of academic research – and practical business experience – supports my stance and, over these two pages, I will take a look at some of the evidence.

First out of the hat is the work of Ronald Burt, Professor of Sociology and Strategy at the University of Chicago. In a 2014 study, ‘Structural Holes and Good Ideas’ published in  the American Journal of Sociology, he reported on the findings of a survey of 673 managers who ran the supply chain of a large US electronics corporation. 

Burt looked at the shape and size of their professional networks, and how they interacted with colleagues within their business units, as well as elsewhere within and outside the company. Second, he measured two things: the likelihood of their expressing a new idea, and the likelihood that senior management would engage with that idea and judge it to be valuable.

Burt’s results show that innovation isn’t necessarily born out of individual genius or, to use a well-worn cliché, ‘blue-sky thinking’. Instead he demonstrates that the individuals who build diverse networks, so that they themselves become bridges (or brokers) between different social or professional groups, are at greater ‘risk of having a good idea’. 

Judith Perle

Why? As Burt puts it: ‘An idea mundane in one group can be a valuable insight in another.’

Not rocket science, perhaps. But the idea that good, innovative ideas have ‘social origins’ is powerful nevertheless. To quote Burt’s own succinct phrase in the same report: ‘This is not creativity born of genius; it is creativity as an import-export business’. 

Innovators aren’t necessarily exceptionally smart people with exceptionally creative minds – bright sparks who think differently. They can be people just like you and me, who do two very important things differently: they mix with a wide variety of individuals – not just their close friends – and they listen as well as talk.

But not all networks are the same. 

In 2010, Louise Mors, Professor of Strategic Management and Globalisation at Copenhagen Business School, conducted a study of a global consulting firm and her findings were published in Strategic Management Journal under the title ‘Innovation in a global consulting firm: When the problem is too much diversity’. Mors set out to understand more clearly ‘how network structure affects the ability of individual managers to innovate’.

To innovate successfully, partners and senior managers in knowledge-based businesses actually have to deal with two challenges. First, they have to find novel information and ideas. And second, they need to be able to evaluate them, spread the word and, finally, implement them. Successful innovation isn’t just about having good ideas. Putting these ideas into practice and getting buy-in from colleagues is equally important.

Mors found that managers deal with both of these challenges by nurturing and tapping into different sorts of personal networks, both within and outside the organisation. She reported that finding innovative ideas is best achieved through an open network, in which relatively few people are connected to each other. Interacting with a very wide variety of people, from different backgrounds and with different mindsets, exposes managers to more and more varied ideas. 

On the other hand, if an innovator wants to implement a new idea or persuade others to do so, it’s easier if his or her network is denser, with more overlapping connections. In her study, Mors doesn’t explain why, but it is safe to assume that the people in these denser networks talk to and respect one another. 

You don’t necessarily need to convince each and every member of your network separately; by talking to each other they will help spread the word, and do some of the work for you.

In a very different study among open source software developers, Karim Lakhani, Professor of Business Administration at Harvard Business School, came up with similar findings: often, he says, it was ‘outsiders – those with expertise at the periphery of a problem’s field – who were most likely to find answers and do so quickly’.

Open innovation

Many organisations recognise that networks and networking are critical to innovation. That’s why they are realising the need to encourage their staff to mingle and talk to each other, both internally and with colleagues in the wider business network, on a social, as well as a purely instrumental, level. Water coolers, canteens and social activities all have an important role to play – as do more formal contexts such as conferences, seminars and other professional gatherings.

It’s also why so many mega-corporations are turning to open innovation in order to maintain their competitive advantage. Instead of confining innovation within a fortress-like, internal research and development lab, corporates such as Procter and Gamble and GlaxoSmithKline are demolishing those walls and asking the network to provide new ideas and new solutions. 

Everyone benefits

Returning to Burt, it’s interesting to note his data revealed that active networkers, who act as brokers between groups, reap personal benefits too in the form of ‘more positive performance evaluations, faster promotions, higher compensation and more successful teams’. Put simply, there’s plenty of evidence to show that by nurturing a wide-ranging network, individuals are much more likely to be successful in their careers. 

So what’s good for your employer in terms of successful innovation, turns out to be good for you too.

The benefits of socially generated innovation aren’t confined to individuals, or even ‘joined together’ as companies, though. Cities and societies can benefit from this too. 

Richard Florida, Director of the Martin Prosperity Institute and Professor of Business and Creativity at the Rotman School of Management, University of Toronto, has developed what he calls the Gay Concentration Index, which he describes in his book The Rise Of The Creative Class. He writes that the tolerance a city shows for lesbian, gay, bisexual and transgender (LGBT) people correlates rather well with how successful that city is in today’s fast-moving world. 

That’s not because people who are homosexual are more creative or intelligent.

It is simply because diversity leads to innovation and innovation leads to prosperity. The Gay Concentration Index is just a shorthand technique for measuring diversity. To quote Florida: ‘Cities with thriving arts and cultural climates and openness to diversity of all sorts… enjoy higher rates of innovation and high-wage economic growth.’

A case in point: Eureka

Reading about academic studies which show that networks can be the key to innovation is all well and good, but sometimes it’s easier to be motivated when you hear an engaging case study – so here’s a real story that Shell transformed into a short film for an advertising campaign a couple of years
back. (You can watch the film online).

The film shows Jaap van Ballegoolien, an engineer with Shell, who is struggling to find a way of tapping thousands of small pockets of oil in an oil field in south-east Asia. The only viable way of reaching the oil would be to drill thousands of wells – a solution which is both uneconomic and environmentally unacceptable.

On a visit home, Jaap takes his teenage son Max out for a hamburger and milkshake. As they talk, Max turns his straw upside down, bends the top and uses it to suck every last bit of gloopy milkshake from the bottom of the glass. Jaap is mesmerised – and an innovative solution to his technical problem in south-east Asia is born.

At the end of the film, we see Jaap proudly presenting his ‘bendy straw drill’ to colleagues. This innovative technology, born of an observant mind and a chance encounter, allows a single bendy pipeline to reach numerous pockets of oil.

In brief

If constant and continuous innovation is at least one of the keys to success in today’s fast-changing world, then it’s important to have more – and better – good ideas yourself, and to empower your teams to do the same. The answer isn’t simply to hire creative types, to ‘try harder’ or ‘be more focused’. In fact, sometimes, trying a little bit less and chatting a little bit more just might reap more benefits. 

Networking is about people. Talking to people, helping people and getting involved in their lives. Those who don’t mingle only with colleagues in the same company, the same department or the same sector, are more likely to be exposed to different ways of doing things. And so long as they are open enough to listen, creative enough to envisage possibilities, and perhaps humble enough to ask, they’ll be better able to transfer and adapt ideas from one context to another. Networking alone probably won’t give rise to a flood of innovation. But networking actively, and encouraging it among colleagues and staff, will certainly shorten the odds in favour of creating an innovative culture.

Judith Perle became involved in management training after completing the Sloan Fellowship at London Business School (LBS). While at LBS, she and her colleague Tony Newton realised that although many leaders pride themselves on having the hard skills to get the job done, these technical skills often only ‘get you through the door’.Success often depends on the ‘softer’ interpersonal skills that are too often overlooked or under-valued. Judith brings to her training work experience in business communication gained over a
career in publishing, branding and new business development. 

Email:  jperle@ManAdvan.com

Further Reading

Ronald S Burt, ‘Structural Holes and Good Ideas’ in American Journal of Sociology, Vol 110 No 2 (2004)

Richard Florida, The Rise of The Creative
Class Basic Books (2003)

Karim Lakhani, ‘Open Source Science: A New Model for Innovation’ in Working Knowledge: Harvard Business School newsletter (2006)

Marie Louise Mors, ‘Innovation in a global consulting firm: When the problem is too much diversity’ in Strategic Management Journal (2010)

The Network Effect
If you’d like to learn more about how to network, read Judith Perle and Tony Newton’s book The Network Effect. Written as an extension of their interactive workshops, the book walks you through everything you need to know about connecting with other people. It’s available from good bookshops, Amazon or directly from the publisher via
www.TheNetworkEffect.co.uk.

Leaders never stop learning

Andrew Main Wilson, CEO of the Business Graduates Association, launches Business Impact and outlines the mission and vision of the organisation

Thank you for taking the time to read Business Impact, our very first edition of the magazine which will discuss many of the issues that form the DNA of the biggest ever brand launch in our 52-year history – the Business Graduates Association. 

We were originally founded in 1967 as the Business Graduates Association, before rebranding as AMBA – the Association of MBAs – in 1987, to focus more specifically on accrediting the world’s leading MBA and masters in general management Business School programmes, while also providing membership to AMBA Schools’ students and graduates. 

Now, in 2019, we are relaunching this powerful brand name, which will stand out in a business education market full of difficult-to-remember brand name acronyms. 

Our vision is very clear. BGA will champion the crucial importance of lifelong learning, selecting Business Schools as members who clearly demonstrate a passion for practical, entrepreneurial business education and an evident commitment to social responsibility and sustainability, across all their programme modules. 

BGA will focus on providing membership, validation and accreditation across the entire programme portfolios of high-quality Business Schools. We will also offer free individual BGA membership to the students and alumni
of our BGA Schools. 

Geographically, we will encourage membership from some of the world’s most sophisticated Business Schools, through to inspirational Business Schools in some of the world’s poorest countries, who can demonstrate admirable evidence in making a real difference to the future of their countries’ economies.

I have been very fortunate in interviewing some of the world’s greatest business and political leaders, from Bill Gates to Lady Thatcher, to Archbishop Desmond Tutu. They all share at least one common belief: the best way to increase fair wealth distribution and improve the quality of people’s lives worldwide, is through better education. Ultimately in life, whether a country is capitalist or communist, a democracy or a dictatorship, business funds society. So better business education for all is right at the forefront of improving our world. 

This vision is the driving force behind BGA’s launch. We look forward to welcoming you to the BGA family and making a real difference worldwide to the education of our current and future business leaders.